Why Work for KeHE?
- Full-time
- Pay Range: $15.72/Hr. - $23.00/Hr.
- Shift Days: , Shift Time:
- Benefits after 30 days
- Health/Rx
- Dental
- Vision
- Flexible and health spending accounts (FSA/HSA)
- Supplemental life insurance
- 401(k)
- Paid time off
- Paid sick time
- Short term & long term disability coverage (STD/LTD)
- Employee stock ownership (ESOP)
- Holiday pay for company designated holidays
Overview
Good people, working with good people, for our common good.
Sound good?
KeHE-a natural, organic, specialty and fresh food distributor-is all about "good" and is growing, so there's never been a more exciting time to join our team. If you're enthusiastic about working in an environment with a people-first culture and an organization committed to good living, good food and good service, we'd love to talk to you!
Primary Responsibilities
The Office Administrator is a highly visible role that is responsible for managing the supportive services and environment at KeHE's corporate headquarters. The goal is to ensure we create a great experience, productive environment, and professional atmosphere for our employees and visitors. The ideal candidate will be a flexible problem solver, highly organized and detail oriented with professional communication and relationship building skills. The ability to multi-task and handle unique or unexpected tasks and situations are essential to the position.
Essential Functions
- Welcome visitors and greet callers; route and resolve information requests; direct calls or inquiries.
- Manage incoming and outgoing mail and deliveries; prepare mailings with multiple carriers as needed, receive and distribute mail and packages to the appropriate employees daily.
- Maintain the appearance of shared spaces including meeting rooms, kitchens, and coffee stations; monitor the schedule of meetings and replenish supplies daily.
- Purchase and manage supplies and equipment as directed; manage requests of maintenance for office equipment.
- Ensure office space is safe, secure, and well maintained; serve as backup liaison between KeHE and property manager; maintain and enforce security policies as published, control access to office, provide visitor passes, and coordinate visitors getting to the proper office.
- Manage general office communications; maintain bulletin boards postings and event flyers, partner with internal communications to provide employee announcements when appropriate.
- Coordinate or assist with employee events and office activities; maintain calendar, coordinate planning, manage schedule, maintain records.
- Maintain relationships with vendors; ensure efficiency of ordering process and refine process as necessary, offer customer assistance.
- Track expenses in support of facilities and employee experience.
- Maintain internal recordkeeping system for desk and office assignments to ensure up to date and accurate records.
- Provide support to the Facility Manager and HR Leadership with administrative tasks and projects.
- Other duties as assigned.
Minimum Requirements, Qualifications, Additional Skills, Aptitude
- High School Diploma or GED required, Bachelor's degree preferred.
- Two (2) years of office management experience preferred.
- Must be able to lift and transport materials and equipment weighing up to 50 pounds.
- Excellent written and verbal communication skills and demonstrated ability to communicate ideas, instructions, and information in a clear, concise manner.
- Computer experience required specifically with Zoom, Microsoft Teams, Outlook, PowerPoint, Word, and Excel.
- Ability to handle confidential information.
- Demonstrates a positive attitude and actively works for a positive environment.
- Demonstrates a sense of urgency to achieve goals and requirements.
- Attention to detail and ability to recognize opportunities and pursues them without being directed to do so.
- Able to complete multiple tasks on a timely basis through effective prioritization.
- Demonstrated problem identification, problem reporting, and problem-solving skills.
Requisition ID
2024-23898
Equal Employer Opportunity Statement
KeHE Distributors provides equal employment opportunities to all employees and applicants for employment and prohibits all forms of discrimination and harassment on the basis of race, color, religion or faith, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training as well as the administration of all Human Resources and Talent Acquisition processes.