Job Description

Location: Local to Hoboken, NJ. Hybrid with regular presence in standard office environment (on average 5-7 days per month but may vary from month to month depending on team needs and meetings).

Role Purpose:

The Legal Support Partner independently manages the administrative and operational functions of the legal department, providing crucial support for corporate governance, Board administration, and subsidiary management. This role requires critical thinking and autonomous decision-making in streamlining legal operations and ensuring compliance with corporate policies and legal requirements.

Essential Duties and Responsibilities:

Corporate Governance and Board Support:

• Independently coordinate and manage Board and Committee meetings, including agenda development, material preparation, and distribution through the Board portal.
• Proactively maintain Board resources, including director onboarding materials, corporate governance documents, and continuing education resources.
• Serve as the key liaison for all Board-related inquiries and documentation, ensuring adherence to corporate governance best practices.

Legal Team Administration:

• Manage complex administrative tasks with minimal supervision, including legal billing, calendar coordination, and meeting preparations.
• Review and approve legal invoices, ensuring compliance with firm guidelines, tracking spend, and optimizing external counsel relationships.
• Autonomously support indemnification and insurance reimbursement requests, preparing detailed financial submissions to third parties.
• Act as the primary point of contact for external legal service providers, ensuring timely and effective communication.

Subsidiary Governance:

• Lead the governance processes for subsidiaries, including managing corporate documentation and ensuring regulatory compliance independently.
• Work closely with local and global legal teams to streamline subsidiary governance and compliance processes.

Operational Support and Process Improvement:

• Proactively identify and implement process improvements within legal operations to enhance efficiency.
• Take ownership of legal technology solutions, including matter management and e-billing platforms, and drive their integration and optimization across the legal team.
• Regularly review and update legal procedures, ensuring full compliance with corporate policies and mitigating risk exposure.

Other Duties as Assigned:

• Lead or assist with special projects as required, often involving cross-functional teams and requiring a high level of independent judgment.

Qualifications

Education and/or Experience:

• Required:
• Minimum of 4 - 6 years of experience in legal administration, legal operations, corporate governance or a related legal role.
• Demonstrated ability to manage multiple complex projects simultaneously with minimal supervision.

• Preferred:
• Paralegal certification or a degree from an accredited paralegal program. Or Bachelor's degree in Legal Studies, Business Administration, or related field.
• Experience in legal operations within a multinational or publicly traded company.
• Certification in Legal operations or Corporate Governance (e.g., CLM, CCEP).
• Familiarity with legal technology solutions, such as e-billing, contract lifecycle management, and Board portals.

Competencies and Proficiency Requirements:

• Strong organizational and project management skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent communication and interpersonal skills, capable of working effectively with senior leadership and cross-functional teams.
• Proficient in Microsoft Office Suite and legal software applications (e.g., Diligent, contract management systems).
• High attention to detail and accuracy, especially when handling sensitive and confidential information.
• Ability to work independently, demonstrating initiative and a proactive approach to solving problems.
• In-depth knowledge of corporate governance, legal and compliance.
• Familiarity with industry best practices in legal operations, including process optimization and technology adoption.

Scope:

Financial/Budgetary Responsibility: NONE

Team Size: NONE

Conditions of Role:

• Travel Requirements: Minimal travel may be required for Board meetings.
• Work Environment: Hybrid with regular presence in standard office environment (on average 5-7 days per month but may vary from month to month depending on team needs and meetings).

Compensation and Benefits:

• $70,000-$97,000 / year (commensurate with experience and location)
• Medical, Prescription, Dental, Vision Coverage
• Flexible spending accounts
• Disability coverage
• Life insurance
• Critical illness and accident insurance
• Legal and identity protection insurance
• Pet insurance
• Employee assistance program
• Commuter benefits
• Tuition assistance
• Adoption assistance
• 401(k)
• PTO
• Parental Leave

Hain Celestial is an equal employment opportunity/affirmative action employer. The Company does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, expression, genetic information, protected veteran status or any other characteristics protected by applicable federal, state, or local law.

If you need accommodations for any part of the employment process because of a disability, please send an e-mail to talent@hain.com or call 516-587-5000 to let us know the nature of your request.